This might catch flak, but generalizing I would assume that the people banning things are the same people who would use excel for something where a database would be better, and if so, that is the reason Excel isn't banned on the same conditionals that would get sqlite banned.
The sane thing would be to ban Excel and promote SQLite. Excel is often used for tabulated text (issue tracking) not calculations. Perfect use case for a relational db
I mean, it might have been at first, but Microsoft figured out that the majority of users for lists without formulas in 1993 and they've strategized around that. IMHO, the biggest concession to this was when they added Power Query to core Excel in 2016.
You should consider knock-on effects of this brilliant idea. Now there would be copies of spreadsheets younger than a month that get replicated 47 billion times, exponentially compounding the problem you're trying to solve.
This sounds like how we pass so many stupid laws. Nobody thinks about 2nd order effects.
Which is very annoying and people will complain. People complaining can be then directed towards a better solution. As a bonus, mistakes will also rise, leading to further complaints, especially ones that reach higher. All this making the dogshit practice, and the idiots committing them, infinitely more visible and thus fixable.
The sheer volume of data that needs tending to may even grind certain departments to a halt! What a great opportunity! It'd appear I'm positively stellar at this!
No worries, was a bit of a gamble of a joke from me (sarcasm frequently doesn't translate in text, or can be inopportune), so I tried taking it accordingly.
For clarity, while I did have some rather perverse fun toying with the idea, I do not actually think it should be implemented, or at least certainly not in one fell swoop and as-is. Mostly for the aforelisted reasons. This is what I actually intended to convey.
Though for better or for worse, that doesn't mean I think the notion is completely meritless either, so I might still be deserving of at least some of your snark. But a lot of it was in jest from my side indeed.
This whole keeping an inventory, disabling items, and later taking them out completely is a chore I already do in other contexts. While it does work, it is anxiety inducing, doesn't really scale well, and it's quite miserable to go through with. It's the cost of keeping things organized as far as I'm concerned, with no real way around it in the general case. The best one can do is try and mitigate it, by monitoring for patterns and building out systems, to automate and streamline the tedium away.
I do sincerely not know of other ways to keep things in check though, in lieu of which you do get the makeshift shadow ops with all of its pitfalls. It's kind of just life.
PII sniffers are pretty good at dealing with excel files. Excel is seen more as an analyst tool than a dev tool. Any place that bans Excel needs to either let analysts use some other turing complete data tools, like python or R or something, or they'll have trouble attracting analyst talent. They'll have devs and data entry users and that's it.
The only way that works is if the dev team is large enough to be responsive to business needs, which almost never happens because devs are expensive. The juniors who are tweaking business logic every day are functionally doing a role analysts can do if you just give them a sane API and data tools.
Access gets used for a shared DB and that is quite easy to corrupt. It is much more cost effective to have that in a proper central database (I supse SQLLite is better here as well)
You can enforce classification and privacy labels (or something similar) in Excel and other document files, at least in a closed corporate environment. Azure also supports this. Also, everyone has Office installed (in a corporate environment), anyone can open and work with an Excel file.
I don't have Office installed, nor do a significant majority of my peers. Given that sqlite is installed by default on Macs, a sqlite file is far more portable than an Excel file.
I’ve worked at some organisations that have strict rules (not always strictly followed) about what can go in Excel spreadsheets, and where they have to be stored. The C drive is verboten. Some also have standards about classification and labelling of PII and sensitive data.
Man, Access could've been so good if they just made an app around SQLite. Or since it's Microsoft and they need to do everything their own way, it would've been so good if they made a flat file DB à la SQLite, but with T-SQL (or a subset thereof) instead of JET-SQL.
Increase interoperability. Funnel data people from Excel into real DB technologies.
And if they did more to blur the lines between spreadsheets and databases, and make it seamless to work out of both Excel and Access, add more spreadsheet features to the data views, etc.
